Cummins Inc. HR Admin Support Analyst in Guadalajara, Spain
HR Admin Support Analyst
Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.
Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
Completes data collection, data entry and report generation on various departmental related activities.
Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
Documents and maintains departmental policies and procedures.
Participates as a team member on departmental related business improvement assignments and projects as needed.
Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
Act as an informal resource for colleagues with less experience.
Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Customer focus - Building strong customer relationships and delivering customer-centric solutions.
Ensures accountability - Holding self and others accountable to meet commitments.
Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.
Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.
Human Resources Consulting - Collaborates with partners to observe the environment and apply sound judgement informed by knowledge, skills, and experiences to identify and optimize opportunities to provide holistic solutions, while balancing the needs of stakeholders, primarily employees, with those of the organization.
Education, Licenses, Certifications
High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.
First line support for time management system for sites/employees with payroll/eTime queries. Excellent customer service skills.
Liaising with managers on unapproved timecards, resolving exceptions and unapproved timecards prior to sign off and applying sign off.
Providing support on entering of shift patterns and pay codes.
Running eTime interfaces for absences, shift premiums and substitutions.
Training for new managers / hires
Maintain and update standard operating procedures in QSI.
Maintain and update training documentation for employees / managers
Maintaining Cummins Connect sites to provide most up to date information
Monthly drop in sessions for employee queries.
Recording KPI and scorecard statistics and billing information.
Involvement on Continuous Improvement projects (6S, VST, 7 Step)
Good Excel and Word skills (ability to produce pivot tables etc.)
Analytical skills to help resolve issues and interpret data.
Take responsibility for (complex) Time & Attendance queries
Spanish and English competency are a must
Job HUMAN RESOURCES
Primary Location Spain-Castille-La Mancha-Guadalajara-Spain, Guadalajara, NPBU Office
Job Type Experienced - Exempt / Office
Recruitment Job Type Office
Job Posting Aug 30, 2023, 5:25:22 AM
Unposting Date Ongoing
Organization Cummins Business Services
Role Category Hybrid - Potential for Partial Remote
Relocation Package Ineligible
Req ID: 2300066S